With an inspiration from our ancestors and our personal convictions, we the sons and daughters of Egba and Egbado are filled with radiant sense of pride for our heritage and resolute commitment to the progress of our people in particular and humanity in general. We therefore, have come together in unison to form an association of our indigence residing in the States of Maryland and Virginia, and in Washington, The District of Columbia, for the purpose of furthering our aspiration of social, political, economical and technological advancement of our people, helping ourselves, fulfilling our moral obligations to our homeland and sharing our proud heritage with our youth in particular and the world in general. We are prepared for the calls of our state, determined to continue to be good ambassadors of our nation, enriched with the knowledge of our continent and committed to the betterment of humanity in general.
I Article of Incorporation
II Name, Nature and Address
III Motto, Anthem, Logo/Emblem
IV Aims and Objectives
VI Main Organs of the Association
VII Executive Board
VIII Advisory Board
XII Social Functions
XIV Electoral Procedures
ARTICLES OF INCORPORATION
We the undersigned natural persons of the age of twenty-one or more, acting as members of an ASSOCIATION under the NON-PROFIT CORPORATION ACT (29 D.C. Code Sec. 501, 1981 ed.), hereby adopt the following Articles of Incorporation:
NAME, NATURE, ADDRESS & LIFE
The name of the organization shall be “Egba-Egbado Descendants Association (herein after referred to as the EGBA-EGBADO).
The EGBA-EGBADO shall be duly registered as a non-profit membership corporation in accordance with the appropriate laws of Washington, District of Columbia.
The permanent and mailing address of “The EGBA-EGBADO” shall be:
PO Box 91338,
Washington, DC 20090-1338”
The life of the Association shall be perpetual.
MOTTO, ANTHEM AND LOGO/EMBLEM
The motto of the EGBA-EGBADO shall be “LORI OKE ATI PETELE”
The Anthem of the Egba-Egbado shall be:
The Egba Anthem
1)“LORI OKE OUN PETELE by late Rev. I.O. Ransome-Kuti.
2) EGBA EGBADO UNITY SONG “Alake loba egba” by Z.A. Odedo
The LOGO/EMBLEM OF EGBA-EGBADO shall be: The Egba Egbado logo as currently reflected in appendix A as attached.
AIMS AND OBJECTIVES
The aims and objectives of Egba-Egbado Descendants Association shall be as follows:
1. To foster enviable unity and understanding amongst the Egba- Egbado descendants living in the United States.
2. To keep abreast of major developments in our motherland.
3. To vehemently enjoin the legitimate pursuit of the American dream, but strongly discourage all illegal acts, in order to uphold moral standards of our fore- parents.
4. To serve as a source of moral and financial support and inspiration to members in troubled times.
5. To strive and enhance well being of our people through the cutting edge of technological education, and self-empowerment.
These shall be two membership types namely:
Regular: Any indigenous person of age of adulthood (18 years) shall be eligible to regular
membership subject to all of the following:
(a) Completion of membership application form
(b) Payment of applicable fees
(c) Approval by membership committee
Any non-indigene spouse of a regular member shall enjoy the rights and privilege as their spouse. Non- indigene shall however be restricted from the following offices – President, and 1st.Vice President
HONORARY: Any individual who has served the interests of the Egba-Egbado, though a non
Indigene may be nominated, and shall be conferred honorary membership if approved by simple majority of eligible members voting at a general meeting. Honorary membership shall be a non-voting member.
For members to be eligible for any Association benefits, the following conditions must be met:
a. Members must pay dues and levy as required.
b. Members must attend meetings at least fifty percent of the time (50%).
MAIN ORGANS OF THE ASSOCIATION:
The Main organs of the Association shall comprise of the following:
1. Executive Board
2. Advisory Board
3. Standing Committees
The Executive Board shall comprise of the following:
1st Vice President
2nd Vice President (International Affairs)
Public Relations Officer
i. Immediate Past President
POWER AND DUTIES OF THE EXECUTIVE BOARD:
i. The Executive Board shall be responsible for:
a.) Conducting the administration and management of the Egba-Egbado, within the Overall policy laid down by the general assembly.
b) Maintenance of all assets belonging to the Egba-Egbado.
c.) The Control of matters of policy, finance and general conduct of the Egba-Egbado and matters of dispute.
d.) Authorization or otherwise of Sectional Activities subject to ratification by the General Assembly.
ii. The Executive Board shall meet as and when necessary but not less frequently than once per quarter, and seven (7) days notice of meeting with Agenda.
iii. The President or Vice president, the General-Secretary or the Assistant General-
Secretary shall be part of the Quorum in accordance with Article IX, Section 5 a.
The President shall preside over all meetings and supervise the work of other officers and Committees. He shall be the head of the Executives responsible for directing the affairs of the Association at all times.
The Vice President shall assist and deputize for the President in his absence. He shall be Chairperson for the Membership and Disciplinary Committee.
The General Secretary shall be responsible for coordinating and administering the affairs of the Association. This will include the convening of all meetings, giving notice of such meetings to members, as the main link between the appointed Committees and officers and between the Association and persons.
ASSISTANT GENERAL SECRETARY:
The Assistant General Secretary shall assist the General Secretary in his official duties and deputize in his or her absence at meetings. The assistant general secretary shall take minutes of the executive board meetings.
The Treasurer shall be responsible for the funds of the Association. He shall handle all the Association’s finances and maintain all source documents in relation to income and expenditure. He shall be the chief custodian of the Association’s properties. He shall be responsible for preparing the association Annual budget and financial statements. He shall issue receipts for Funds collected from Financial Secretary and deposit the same (funds) in the association bank account promptly. He shall be the Chairperson for the Finance Committee.
The Financial Secretary shall collect funds for the association, issue receipt and hand over the money to the treasurer for deposit to the association’s bank account. He shall reconcile the association bank accounts (monthly accounts) for all funds collected. Shall serve as Secretary to the finance committee.
The Social Secretary shall organize and direct all social undertakings of the Association. Such events shall include (but not limited to) the ones on the Social Calendar, Article XI, of this Constitution.
The Welfare Secretary shall be responsible for channeling ways of alleviating members’ personal problems, and such external cases considered from tine to time to be of interest to the association, and shall seek the overall welfare of the members making sure that an adequate visitation is maintained within the association members, and shall report to the President where applicable.
PLANNING OFFICER: Shall be responsible for introducing new ways by which the association can improve itself either by changing direction or engaging in new project.
PARLIAMENTARIAN OFFICER: Shall be responsible for reviewing ,updating, and interpreting the Egba Egbado constitution. Shall also be responsible for enforcing good conduct of members at meetings.
Ex-officio shall be non-voting. Immediate past President or Vice President (if the former is unavailable), shall be nominated by the executive and ratified by members. The governor-general shall also serve in an ex-officio capacity on the Executive-Board.
The Advisory Board shall provide general advice to the Association from time to time. It shall be composed of the Governor-General and all patrons as contained in Sections 2 to 5 below.
The Executive Board, subject to the ratification of the General Assembly, shall nominate a member to serve as the Governor General for a period of twelve months.
Duties of the Governor-General shall include the following:
i. To oversee the Association in relation to the outside world.
ii. To Channel the Association toward a peaceful resolution during times of crisis.
iii. To formulate a system of unifying the broad spectrum along and across the members.
iv. To consult with the Executive Board especially the President from time to time on general matters of the Association.
v. Shall swear in the NEWLY ELECTED EXECUTIVE OFFICERS.
The Association shall also appoint some Patrons. The members at the general meeting shall determine the number of patrons.
The Executive Committee may recommend a Patron for removal if his public conduct is considered an embarrassment and demeaning to the image of the Association. Such a move shall require an extra ordinary resolution (Article IX, Sec. 5B).
No Patron shall be removed without the approval of the Grand Patron and the Executive Board.
The Alake of Egbaland and The Olu of Ilaro shall be honored as Royal Patrons of the Association.
The committees of the council shall be divided into two categories:
(1) STANDING and
i. FINANCE COMMITTEE: Shall advise the General Assembly on Financial matters.
ii. AUDIT COMMITTEE: Shall be responsible for performing the financial audit of the association not less than twice a year.
iii. PUBLICATION AND EDUCATION: Shall advise the council on all Publication/Education related matters. Shall work with appropriate officers on matters of press releases, and publication.
iv. SOCIAL- WELFARE COMMITTEE: Shall advise the association on matters related to social event and carry out the association’s resolutions on all social matters.
v. DISCIPLINARY AND MEMBERSHIP COMMITTEE: Shall advise the Association on all disciplinary matters. Shall champion the membership drive of the EGBA-EGBADO.
vi. PLANNING COMMITTEE: Shall advise the EGBA-EGBADO on strategic and long range planning.
a. Shall include the electoral committee, annual award committee and any other committee not listed in Article VIII, Section 2.
b. May be set up by their General Assembly and any organ of the association for a specific time and purpose.
c. Shall report to the body that created it.
d. Any member may initiate the appointment of Ad Hoc Committees. A guideline stating terms of reference shall be prepared and presented to committee chairperson by the General Secretary. Guideline should determine the scope and limitations (if any) of the committee and provide grounds for evaluation.
e. Committee members at their Inaugural meeting shall appoint the Committee Chairman.
f. Quorum for the purpose of the Committee meetings at any time shall be what the members appointed and serving agree upon.
g. A detailed report of the operations of a Committee shall be submitted upon completion of the terms of reference.
DISSOLUTION OF COMMITTEES:
a. The Tenure of Office of an Ad Hoc Committee shall lapse on completion of its terms of reference.
b. Any committee may be recommended for dissolution by any member for non-performance, subject to an extra ordinary resolution (article IX Sec. 5B).
c. A Committee member shall be recommended for replacement by the chairman and wills power of the entire house if its conduct in the opinion of the members is detrimental to the progress of the Committee.
There shall be three main types of meetings of the general membership of the Association as follows:
1. Monthly General Meeting
2. Emergency General Meeting
3. Annual General Meeting
Monthly general meeting shall be held on the second Sunday of every month from 5:00p.m. – 9:00pm or for a period not to exceed 4 hours. The General Secretary shall circulate the venue and agenda of the meeting to all members no later than one week in advance.
EMERGENCY GENERAL MEETING:
The General Secretary in consultation with the President, shall summon emergency general meeting for any of the following:
(1) Urgent matter(s) affecting the affairs of the Association and/or its members that required the attention of the general membership arise, such that has to be resolved before the next general meeting.
(2) If for any reason no general meeting was held as scheduled, an emergency meeting should be summoned on the third Sunday of the same month.
(3) There is a petition signed by the lesser of 15 or two thirds of active members demanding a
Annual General Meeting shall convene the second Sunday in October of every year.
a. Ordinary resolutions are all resolutions except those listed in section (5) (B). A simple majority is the requirement for an ordinary resolution of at least seven members, which is the QUORUM.
b. Extraordinary Resolution: Requires two- thirds majority vote of at least two thirds of active members. A 45-day notice is required for an Extraordinary Resolution.
SECTION 1. METHODS AND OPERATION:
(a) The Association shall operate on a November1st through October31st fiscal year.
(b) The Executive Board members shall submit an estimate of the revenue and expenses to the chairman of the Finance Committee for the fiscal year. The Finance Committee shall make recommendation to the President, who shall present the budget to the December monthly general meeting for final approval.
Any material modification to or departure from the approved budget shall be re-presented to the monthly general meeting for approval.
The Associations financial record shall be kept in accordance with the current American Institute of Certified Public Accountant (A.I.C.P.A) guidelines on accounting for voluntary social and Welfare non-profit organization.
(a)All payments of the Association shall be in accordance with Article VII Section 2D (III).
(b)The General Secretary on an impress system settled monthly should maintain a petty cash of $50.00.
The Association shall operate appropriate bank account(s) as recommended by the Finance Committee.
(1) The following shall be the signatories to the Association’s Bank Accounts.
GROUP A: 1. PRESIDENT
2. GENERAL SECRETARY
GROUP B: 1. FINANCIAL SECRETARY
2. VICE PRESIDENT.
(2) Any check over $500.00 must be signed by at least tree officers from the two groups listed in Section 6 (1).
Any check, regardless of amount must be signed by two officials in Group A and B as listed in Section 6 (1).
(4) SOURCES OF FUNDS
The sources of funds of the association shall include:
(i) Membership dues as determined by the General Assembly from time to time.
(ii) Proceeds from:
(a) Social Functions
(c) Miscellaneous Donations
CALENDAR OF SOCIAL AGENDA
1. Lisabi Night (Anniversary and Award Dinner ) Annual
2. Family Picnic - Annual
3. End of the Year Children's Party – Annual
REMOVAL OF AN OFFICER
1. An officer may be asked to relinquish his post if he breaches the conditions upon which he has been elected or if his conduct, in the opinion of the majority of members of the Executive
Committee is detrimental to the progress of the Association.
2. Such a move would be subject to ratification by a simple majority vote at the general meeting.
3. Any officer so removed from office due to misconduct shall not be allowed to contest for a position or serve in any sectional committee within twelve calendar months.
4. CONDUCT & DISCIPLINE OF MEMBERS
Any member whose behavior or conduct is not compatible, or detrimental to the progress of the Association, will be disciplined. Such member’s conduct or behavior must be brought to the attention of Disciplinary Committee for recommendation to all members at the monthly meeting. Any member regardless of position must not bring the name of the Association into disrepute. Disciplinary matter shall be treated as an extraordinary resolution in accordance with Article IX Section 5B.
The members of the Association’s Executive Committee shall be elected at the Annual general meeting of the Association.
The process of an election shall be as follows:
(i) The Electoral committee shall be appointed at the September monthly meeting to coordinate the electoral process. The President or any member in good standing shall nominate electoral committee with approval of general member’s vote. No member of the electoral committee shall run for an office. Members of the electoral committee shall vote for any candidate of their choice during election.
(ii) One month before the annual general Meeting, eligible members will be invited to put themselves up for nomination, each nominee must be backed by two Regular Members.
(iii) All the nominees will be given the chance to express their views and ideas of how they intend to lead the Association if they are elected.
(iv) Depending on the number of candidates for each office, a Primary Election may be conducted with a view to narrowing the numbers of candidates to at most three per office. This Primary Election will be conducted at the monthly general meeting before the Annual General Meeting.
(v) On the day of the election, that is, at the Annual General Meeting, each eligible member will be given a ballot paper with full instruction on how to fill them and the process of election. Postal vote must be sent to the Chairman of the election Committee in a separate envelope.
(vi) All unopposed candidates shall automatically be elected without any votes being cast.
(vii) After the votes have been cast, the ballot boxes will be opened and votes counted.
The Chairman of the Electoral Committee will then announce the results.
(viii) No persons shall serve more than two terms in the same office, consecutively.
CRITERIA FOR ELECTION
All candidates for Executive Offices must satisfy the following conditions:
i. Must be a registered REGULAR MEMBER by definition of Article V, SECTION 1 (i) of this Constitution for a minimum of twelve Calendar months, except for the office of President, General Secretary and Treasurer which requires a minimum of twenty-four Calendar months.
ii. Must have been fulfilling financial obligations in a timely manner majority of the times and MUST be UP TO DATE by time of candidacy or nomination.
iii. To be eligible for any office, members shall meet all requirement of article X111, Section 3, and must be present at monthly meetings at least fifty percent (50%) of the time.
This Constitution shall remain the supreme law of the Association. However, Amendment may be made if it becomes necessary. Amendment must be sponsored by any regular member, in good standing with the Association, and must be supported by two other regular members, who must also be in good standing with the Association. The reason why an Amendment is sought must be fully discussed at the monthly meeting of the Association. Amendment shall be treated as an extraordinary resolution in accordance with Article IX Section 5B.